2023 VIATEC’s Annual General Meeting of Members And Call for Nominations to the Board of Directors - Unthinkable Thursday Networking Event to Follow!

September 28, 2023 4:30 PM - 7:00 PM (PDT)


Join us at VIATEC's AGM and Unthinkable Thursday networking event to follow in the Rocket Lounge!

Registration for one gets you into both

Meet the 2023-24 Board Nominees right Here

VIATEC is committed to enhancing equity and diversity in our local tech sector and committed to creating an inclusive environment for all members and employees. We celebrate diversity and encourage members that reflect this priority to express interest in becoming a board member.

Notice of Annual General Meeting of Members And Call for Nominations to the Board of Directors


NOTICE IS HEREBY GIVEN that the Annual General meeting of the Members of the VICTORIA INNOVATION, ADVANCED TECHNOLOGY AND ENTREPRENEURSHIP COUNCIL (“VIATEC”) will be held on September 28, 2023 at the hour of 5:00 o’clock in the afternoon, for the following purposes:

(1) To receive the minutes of the 2022 Annual General Meeting

(2) To receive and consider the Financial statements of VIATEC and to receive the report of the auditors thereon;

(3) To appoint auditors for the ensuing year and to authorize the directors to fix the remuneration of the auditors;

(4) To set the number of directors and announce the newly elected directors

(5) To receive the report of the directors; and

(6) To transact such further or other business as may properly come before the meeting or any adjournment thereof.

DATED at Victoria, British Columbia, August 23, 2023


Board Nominations are now CLOSED

Aa Candidate thank you for filling out the nomination form

 This year 7 new board members are required. Nominations close Sept. 5th @ 3 pm.

Sponsorship available for this years AGM, please contact info@viatec.ca

 * VIATEC is using SmartBallot to facilitate online voting for the 2023 Annual General Meeting.  The online voting will take place prior to the AGM. SmartBallot servers are located in Canada, and utilize end-to-end encryption.  By participating in the 2023 Annual General Meeting, you authorize VIATEC to collect and use your personal information for the purposes of identifying you and recording your votes for this Annual General Meeting, and to share that personal information with SmartBallot to the extent necessary to identify you and record your votes.


  1. Call to Order for AGM - September 28, 2023
  2. Minutes of the Annual General Meeting held on September 29, 2022
  3. Financial Statements and Auditor’s Report
  4. Appointment of Auditors
  5. Set Number of Directors and announce the newly elected directors
  6. Board’s Report
  7. Other Business

‘RULES’ for Digital voting Prior to the AGM

  • An email will be sent to you asking for your email verification from SmartBallot prior to online voting opening. The Primary contact of your company membership will receive the email.  
  • When Voting opens, an email will be sent to you with a secured link.
  • Only member companies have full voting privileges and only 1 vote per/company. 
  • If the primary CEO/Liaison cannot vote please let us know at info@viatec.ca 
  • Complete your identity/email verification. Generic emails are not considered unique so please contact info@viatec.ca and we can update your email information. 
  • Online voting will open Sept. 11th and close Sept. 18th at 3 pm, no exceptions. The newly elected board members will be announced on Sep 28, 2023 at the AGM.

Please view the full instructions here.

Digital Voting brought to you by:


777 Fort Street

Victoria, BC, V8W1G9, Canada

  • 4:30PM - Registration
  • 5PM - AGM
  • 5:30PM - Unthinkable Thursdays, Networking

Contact Information

Name: Georgia Cowell
Phone: 250-483-3214
Email: gcowell@viatec.ca
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